When2meet and Overlappy solve the same problem: a group marks when they’re free on a grid, and you find the overlap. When2meet is the long-standing, no-frills option. Overlappy is built for the bit after the grid: knowing when everyone has answered, and booking the time.
At a glance
| When2meet | Overlappy | |
|---|---|---|
| Price | Free | Free |
| Account for guests | No | No |
| Account for organiser | No | Yes (Google) |
| How guests join | One shared link, type your name | Personal link each, or a group link |
| “If needed” answers | No | Yes |
| Tells you when everyone’s answered | No | Yes, by email |
| Ranks the best times | Shows the grid | Shows the grid plus the top few times |
| Books it in your calendar | No | Yes, with invites for guests who have an email |
| Time zones | Yes | Yes, everyone sees their own local time |
| On a phone | Works, but dragging is fiddly | Tap, or hold and drag |
Where When2meet is the better pick
- You want zero setup. When2meet doesn’t need anyone to sign in, including you. For a quick one-off poll with people you trust, that’s hard to beat.
- Everyone already knows it. If your group has used it for years, the familiarity is worth something.
Where Overlappy is the better pick
- You don’t want to keep checking. Overlappy emails you when the last person answers, with the best times listed.
- Answers need to stay put. With one shared link, anyone can type someone else’s name and change their answers. Personal links stop that.
- You want it in the calendar. Pick a time and it goes into your Google Calendar, and guests with an email get a proper invite.
- Your group answers from their phones. The grid is built for thumbs, and shows a few days at a time instead of squeezing a whole week in.
The short version
For a quick poll among friends, When2meet does the job. If you’re organising something you’ll have to follow up on, Overlappy takes the follow-up off your plate.